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Preparation Is Everything When Shipping



Commercial Invoice and EEI

When shipping goods internationally a commercial invoice is required by most countries for non-document shipments. If your goods are valued over $2500usd an ITN # will need to be issued by filing your export information with the US government. Information below covers details regarding a commercial invoice and filing of Electronic Export Information.

When preparing your commercial invoice have the information below available:

Company Letterhead: Use your official company letterhead

Incoterms® 2010 Rules: “Incoterms” is a trademark of the International Chamber of Commerce. Incoterms® rules are an internationally recognized standard and are used worldwide in international and domestic contracts for the sale of goods. The most common Incoterms are:

  • DAT – Deliver At Terminal

  • DAP – Deliver At Place

  • DDP – Deliver Duty Paid

Sender's Name and Address: Print your (or your company's) full name and address, including post code and telephone, fax.

Receiver's Address: Complete full details for the recipient of the shipment. Please ensure that you enter the full delivery address and telephone, fax, and VAT or CID #.

Waybill (AWB) Number: Print the waybill number for this shipment

Details of the Shipment: Enter the number of pieces, the gross weight and the net weight for this shipment.

Carrier: Enter carriers name

Full Description of the Goods: Enter a full description for each item in this shipment. The information provided must be accurate.

Customs Commodity Code: Enter the customs commodity code for each item. The United States (U.S.) import classification system, the Harmonized Tariff Schedule (HTS) administered by the U.S. International Trade Administration Commission (USITC), and the U.S. export classification system, the Schedule B administered by the U.S. Census Bureau, Foreign Trade Division, both rely on the international HS codes for their 4- and 6-digit headings and subheadings. You can find your Schedule B number using the free online Schedule B Search accessible through www.census.gov/scheduleb. If you need export classification assistance, email ftd.scheduleb@census.gov or call 1-800-549-0595, Menu Option #2.

Country of Origin: Enter the country of origin for each item

Quantity: Enter the quantity for each item.

Unit Value and Currency: State the value (and currency) of each item.

Sub Total and Currency: Enter the sub total (and currency) of each item

Total Value and Currency: Enter the total value (and currency) of the shipment

Reason for Export: Enter the reason for your export.

Declaration: Complete the declaration with your name, the date and your signature.

Invoice Type: Commercial invoice

Electronic Export Information (EEI)

  • Must accompany international shipments of a commodity valued above US$ 2,500, except for Canada

  • Must be filed with the U.S. Government electronically in the Automated Export System (AES)

  • Exporters should file their export information (EEI) electronically Automated Export System (AES) prior to pickup or allow the carrier to file. If the carrier files shippers FED Tax ID # is required.

  • Once the EEI filing is approved, an Internal Transaction Number (ITN) received must be included on the waybill

EEI must be filed in AES for the following shipments despite value or destination

  • The shipment is traveling under an export license

  • The shipment is subject to International Traffic in Arms Regulations (ITAR) but is exempt from license requirements

  • The shipment contains rough diamonds

  • The shipment is destined to a U.S. Embargoed Country (Burma/Myanmar, Cuba, Iran, North Korea, Sudan, Syria)

AES is an export enforcement tool and not just a statistical gathering exercise for the U.S. Government, any violation of this requirement can result in a US$10,000 civil penalty.

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